Legal Administrative Assistant (Legal Secretary)
Civil Rights Division

Who May Apply: Open to all qualified applicants
Date Posted: 4/22/2024
Closing Date: 5/6/2024
Position Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,059 / annually

Job Summary

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect.  We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2024, has been recognized as a Star Tribune Top Workplace Minnesota for three years in a row and Top Workplace USA for three years in a row.

The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant (Legal Secretary) in the Civil Rights Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor. 

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

Legal administrative assistant experience or training that demonstrates the following skills and abilities:

• Skill in:
  • Using legal terminology and procedures sufficient to draft documents and correspondence
  • Preparing and processing legal papers and correspondence
  • Organizing and maintaining law libraries, documents, and case files
  • Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communications, ensuring they are properly formatted, grammatically correct, and error-free
  • Data entry sufficient to maintain accurate records and reports
  • Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes
• Ability to create, file, retrieve, and destroy electronic records according to retention data schedules

Preferred Qualifications

• Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary
• Skill in data entry sufficient to:
  • Locate, identify, and correct data entry errors
  • Receive and review source documents, compare documents to database information, and edit documents
• Knowledge of eFiling procedures in various courts

How to Apply

Interested applicants must apply online through the State of Minnesota Careers website, which is the State’s official application and hiring site. The deadline for applications is Monday, May 6, 2024.

• Go to www.mn.gov/careers;
• Apply for posting number 75997
• Direct Link

If you have any questions about the application process, please contact K.C. Moua at kc.moua@ag.state.mn.us or (651) 757-1279.

Why Work For Us 

Working together to improve the state we love.

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify; for more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive service to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at (651) 259-3637 or email careers@state.mn.us. Please indicate what assistance you need.