Legal Administrative Assistant Senior

Who May Apply: Open to all qualified applicants and eligible biddders simultaneously
Date Posted: 5/9/2025
Closing Date: 5/22/2025
Position Salary Range: $25.73 - $34.69 / hourly; $53,724 - $72,432 / annually

Job Summary

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2025, has been recognized as a Star Tribune Top Workplace Minnesota four years in a row and Top Workplace USA for four years in a row.

The Office is seeking a Legal Administrative Assistant Senior. This position is in our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the Legal Secretary Senior and the supervisor. This position requires a Bureau of Criminal Apprehension background check.

This work includes but is not limited to:

• Preparing legal documents and briefs
• E-filing
• Serving legal documents
• Opening and closing files
• Retaining records
• Occasionally transcribing documents

This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training but will require a minimum of 3 days per week in-office.

Minimum Qualifications

• Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant
• Skill in:
  • Using legal terminology and procedures sufficient to draft documents and correspondence
  • Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
  • Data entry sufficient to receive and review source documents, compare documents to database information, and edit documents
• Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription
• Ability to:
  • Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly
  • Oversee, lead, train and evaluate the work activities of employees in their work area

Preferred Qualifications

• Knowledge of:
• Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service.
• E-filing procedures in various courts
• PUC filing experience
• Transcription experience
• Two or more years of experience as a legal administrative assistant
• Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel

How to Apply

Interested applicants must apply online through the State of Minnesota Careers website, which is the State’s official application and hiring site. The deadline for applications is Thursday, May 22, 2025.

• Go to www.mn.gov/careers;
• Apply for posting number 86136
• Direct Link

If you have any questions about the application process, please contact Theresa Pinger at theresa.pinger@ag.state.mn.us or (651) 300-7162.

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Why Work For Us 

Working together to improve the state we love.

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify; for more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities.If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at (651) 259-3637 or email careers@state.mn.us and let us know the support you need.